Administrative Reports



Southern Fulton School District Work Session


Tuesday, January 15, 2008


District Report


School Cancellation, Early Dismissal, and Delays


To date the winter weather has necessitated one school cancellation, one early dismissal, and two delayed starts. School was dismissed early on December 5 and had a two-hour delay on December 6, both for inclement weather. School was canceled on December 13 and the make-up day will be January 21, as per school calendar. School was also delayed on December 17.


Local and State Audits


The local audit for 2006-2007, as reported by Mr. Frame tonight, was completed by Boyer & Ritter. The state audits of fiscal years 2002-2003, 2003-2004, 2004-2005, and 2006-2007 have been completed. At the exit meeting held on Monday, January 14, the auditors reported that Southern Fulton would not have any written findings in its formal audit report expected late this spring. Mr. Bard and Mr. Yates represented the Board, as per the invitation to Board members to attend, and Mrs. Schetrompf and Mr. Scott represented the Administration.


It speaks highly of our personnel when the state auditors do a 4-year audit and do not issue any written findings (i.e, things which were incorrect). Letters of commendation will be sent to those involved and responsible for this excellent report, including past business managers Doris Bain and LuAnne Keebaugh.


New Board Members’ Orientation


Tuscarora Intermediate Unit 11, in coordination with the firm of Andrews and Beard, conducted an orientation seminar from 7:00 p.m. to 9:00 p.m. on Thursday, January 10. Mr. Timothy Mellott represented Southern Fulton. Mr. Danny Crouse was out-of-state and unavailable to attend. The superintendent also attended. The program provided an excellent overview of the roles and duties of a school board member and also addressed legal issues facing boards. PSBA is conducting a session on January 29 in Altoona.


At this time TIU 11 is considering a similar presentation for full boards.




School Directors’ Recognition Month; PSBA Standards of Governance and Code of Ethics: Pride and Promise Campaign


As part of PSBA’s campaign to make the public more aware of the degree and difficulty of service by a school board member, January has been designated as School Director Recognition Month. As part of that recognition, each member is being presented with a cutting board made by Mr. Marteeny’s classes. As a follow-up to PSBA’s Pride and Promise Campaign, a February agenda item will be a recommendation for the board to adopt the PSBA Standards of Governance and Code of Ethics for board members, as the majority of Pennsylvania’s public schools have done.


State Fuel Tax Rebate


A possible addendum to bus contracts is provided for discussion.



High School Report


 Student of the Month

January: The Eggnoggin Group- seventh and eighth grade students who competed on 11/6.  Southern Fulton 8th Grade scored 83/84 points.  That ranked us 4th overall out of 30 teams.  Bedford won with 84+.  Two other teams had exactly 84.


7th Grade


Jacob Ashkettle                                    Emily Barton

Carter Black                                         Cheyenne Clark

Macy Crouse                                       Abigail Hawkins

Braydon Litton                         Taelor Morton

Jenna Palmer                                        Hannah Potter

Bradley Schriever                                 Nick Smartt

Noah Smartt


8th Grade


Jonah Ensor                                          Laura Hawkins

Jenna Hollenshead                                Matt Garland

Damon Gordon                                    Steven Meyer

Sara Ann Null                                       Kayla Snyder

Kelsey White

Hannah Williams





 Success Stories


 The following students placed at the Region 26 FBLA Competition on Monday, January 14:


Parliamentary Procedure Team of Jessica Hull, Casey Mellott, Rebecca Schriever and Celena Woodal placed 2nd.

Business Ethics Team of Lindee Harr and Desi Powell received 3rd place.

Brittany Smith and Kelsi Swope received a 5th place finish in Business Law and Business Math respectively.


The Banking and Financial Systems team of Ashley Poole and Christi Smith and the Management Decision Making Team of Natalie Keebaugh and Megan Deneen both received first place and advance on to the State Leadership Conference.


These students will be next month’s, February, Student of the Month.

Building Usage

The National Honor Society is requesting to use the cafeteria on January 26 for the Winter Dance from 7-10 p.m.   They will be decorating Saturday Morning and leaving by 11:30 p.m.

End of 2nd Marking Period

 End of Second Marking Period January 15, 2008. Mid-terms will be given the 16, 17 and 18 of January.  Report Cards will go out January 25.



Bullying Kick off – Teaching Diversity.  Diane Fortson will be presenting Diversity: follow the yellow brick road.  This presentation will be on Monday, January 21, 2008.  Not only will it be for Diversity and Bullying but in honor Dr. Martin Luther King.


PHEAA Presentation was held on January 8.  27 people

(students and parents)  were in attendance  Mr. Hoffner came in for introductions. 


Dual Enrollment Grant – After doing the reconciliation report we have dropped from $17, 816 to $5,504 awarded.  This money is not guaranteed unless the enrolled students complete the courses.  Our numbers projected and actual numbers of students that signed up caused this return of funds.


Diploma Recovery – (On a good note) I have had two meetings for returning students.  One is 32 and one 45.  One is enrolled now in classes and the other was not originally from SFHS but now lives in the District; so we have to get transcripts to see the necessary classes.




  • Jan 21 WE DO HAVE SCHOOL!!!!DAY 90 Block won’t start until Tuesday 22
  • Jan 21 1:00 Winter Sports Pictures
  • Jan 21 2:00 -3:00 Bullying Kick off. Presenter in the auditorium
  • Jan 22 New Block Rotation Begins
  • Jan 28 Girls JV and Varsity BBall 6 p. m./7:30 Home VS NBC rescheduled from 12/13
  • Feb 8 Sports Physicals
  • Feb 9 FFA Blue Knob Tubing 4-10 p.m.
  • Feb 12 – 14 PSSA Writing
  • Feb 16-17ACE Conference in Harrisburg
  • Feb 29  -  March 1 James Buchanan HS County Chorus 7:30-4:30
  • March 6 6:00 Winter Sports Program
  • March 13 County Public Speaking 3:11 – 7:00
  • March 23 - March 25 State Legislative Leadership Conference leaving at 8:00 a.m. returning at 5:00 p.m.
  • March 27 FFA Public Speaking Contest leaving at 2:30 p.m. – Returning 8:00 p.m.
  • March 27 – 30 NHS to Chicago, IL
  • April 4,7,8 PSSA Math/Reading 7th 8th 11th and Terra Nova for 9th 10th
  • April 10-13 Band Tennessee
  • April 20 Art Festival at the elementary 12:00 p.m. to 4:00 p.m.
  • April 24 FFA Regional Public Speaking 7 a.m. – 4 p.m.
  • April 27 Rodeo Harrisburg Farm Show Complex 11 a.m. -4 p.m.
  • May 2, 5, 6 PSSA Science Test 8th and 11th
  • May 10  PROM from 5:00 - 11:00 p.m.



Elementary Report


Olweus Bullying Prevention Program


The kick-off assembly for the Olweus Bullying Prevention Program was held for students and parents on Friday, January 11 at 2:00 p.m. Full program implementation will begin on February 11.


Accountability Block Grant


The required mid-year report for the ABG has been completed and sent.






Mr. Johnson attended a conference entitled, “Practical Discipline Strategies for the Young Child” on January 11, 2008.


Use of Building


WAYS will hold spring soccer registration on Saturday, March 1, and Saturday, March 8, in the elementary lobby from 9:00 a.m. until 12:00 noon.


The Needmore Kids Craft Club will hold an annual Easter Egg Hunt for area children on Saturday, March 22, from 1-3:00 p.m. on the outdoor school grounds.


Transition Meetings


Transition meetings will be held on Tuesday, February 12, 2008. These meetings are held to ensure a smooth transition for students with disabilities entering kindergarten for the 08-09 school year.


Upcoming Events



28                Report Cards Issued

29                Reading Meetings with teachers will be held



6                    Physicals for students in kindergarten and sixth-grade

11-22     Window for 5th-grade PSSA Writing Test

13        Environmental Education Committee Meeting

28, 29  Kindergarten Registration


Federal Programs Report


I received an email informing me that Title V has been totally eliminated beginning with the 08-09 school year.


I attended the mid-winter Federal Programs meeting that was held at the IU last week.



Facilities Manager Report




New steam oven was installed in the elementary kitchen.


New water heater for dishwasher at high school has been installed.


The fuel line from the underground storage tank into the mechanical room of the high school had to be replaced.



Business Manager Report




We are currently caught up with the bills and are beginning to see the tops of our desks.  The state and local audits are completed and we will be able to file and store previous years documents that have been cluttering our office.  Now we can move forward.  Several CD’s that were purchased through PLGIT will be maturing 02/21/08.  I have been in contact with Bill Kruck from PLGIT and he has suggested that these CD’s be purchased for short term so that they would all mature at the same or close to the same time which will be June and July 2008.   I have given you a handout with current PLGIT rates.   Does this sound feasible to you?


Requisitions went out to the staff December 22 and are due back to the principals January 18.




Technology Specialist Report



WAN Project Status


On Saturday January 12, 2008 I made the necessary changes to our proxy server so that now all outgoing Internet traffic is being routed via the IU’s 100Mbps Wide Area Network (WAN).  As a test, I downloaded a file that took about two minutes.  Via our old T1 connection, it took twenty minutes to download this same file.


Assuming there are no problems using this new connection this week, during the weekend of January 18 the IU and I will make the necessary changes so that all incoming Internet traffic will use the new 100Mbps connection as well.


I have contacted Frontier to discontinue our T1 service between our two buildings as we’ve been using the 100Mbps fiber connection for several weeks.  I will contact Frontier to discontinue our T1 Internet service as well.


Strategic Plan – Student Services Plan


PDE indicated we needed to make changes to our Student Services Plan.  I received their permission to wait until PSBA reviewed our school policies and our board approved any modifications / additions.  As these were approved at our December 2007 meeting, I updated and submitted our Student Services Plan with the updated / new policies.


PIMS Status


February 1, 2008 is the deadline for the next round of PIMS information needing uploaded to PDE.  I’m working with the district office to gather this information as it is related to such items as staff assignments, years of experience, etc.