Administrative Reports



Southern Fulton School District Board Meeting


Tuesday, January 19, 2009



District Report


School Cancellations and Delay


To date the winter weather has necessitated two school cancellations and one delayed start. Southern Fulton had a two-hour delay on December 9 for inclement weather. School was canceled on December 21 and December 22. As per the school calendar Monday, January 18, was used as a make-up day. The second cancellation will be made-up on February 12.


Since Forbes Road and Central Fulton did not have any cancellations to date, Southern Fulton did not receive AVTS services on January 18 and as of now, will not have those services on February 12.


The next available make-up days are March 12 and April 5. Any further cancellations will result in additional days being added to the school calendar. The tentative last day of school for 2009-2010 is Thursday, June 3.


School Directors’ Recognition Month


As part of PSBA’s campaign to make the public more aware of the degree and difficulty of service by a school board member, January has been designated as School Director Recognition Month. As part of that recognition, each member is being presented with a certificate from PSBA. School directors are unpaid public officials and put in many hours of volunteered time for the benefit of our most precious resource: our children.


AlertNow System


The AlertNow automatic calling/notification system has been activated and while a few “glitches” were reported, the system has performed extremely well. Mrs. Trail is the “voice” for the announcements. Her backup is Mrs. Hendershot.


Building Tours


Building tours for available board members were conducted on January 14 and January 18.



PSBA Seminar


Kenny Wuertenberg, Patrick Bard, Kendra Trail, and Ralph Scott attended an all-day PSBA seminar at PSBA headquarters in Mechanicsburg on Saturday, January 16. The seminar was for board presidents, vice-presidents, and superintendents.


A Public Thank You


As usual, the elementary Christmas concerts were packed. Parking shuttle service to/from the high school was provided each night by D & K Transportation for those attendees who would have otherwise not been able to attend the concerts due to the elementary parking lots being full. Not only did D & K Transportation provide this service in its usual professional manner, Mr. and Mrs. Dave and Karen Smith did not charge the District anything for doing so. The service was provided free to the community and District as a donation by D & K Transportation.




High School Report





On January 11, senior Howard Poole was presented with the FFA Keystone Degree.  The Keystone Degree is the highest degree bestowed upon an FFA member through the state of Pennsylvania.  The only higher degree is the American which can only be acquired a minimum of one year after graduation from High School.  The Keystone Degree is a great honor and shows the hard work and dedication of the FFA student not only within their local chapter but the Pennsylvania FFA Foundation as well.  Currently a senior, Howard has been a huge asset to the Warfordsburg FFA for the past four years where he is currently serving his second term as our Chapter president.  Upon graduation, Howard will be applying for a Pennsylvania FFA state officer position.  Howard was also accepted to Penn State Mont Alto where he plans to pursue of a degree in Agriculture and Extension Education and a minor in Dairy Foods.


Along with the recognition of the 2009/2010 Keystone degree recipients, approximately 150 first year Pennsylvania FFA members were presented with their own official FFA Jacket.  Among these students were four Warfordsburg FFA members,: Zack Arentz, Justin Fogal, Justin Mellott, and Kenny Winebrenner.  Students were chosen based on FFA involvement within their chapters, as well as a brief application which includes an essay expressing the meaning of the official FFA jacket. 




The students in 6th Grade Band, Jr. High Band, Sr. High Band and Jazz Band performed on December 12 at the Jr./Sr. High School.  They did a wonderful job and the event was well attended.  Sr. High Band had a very successful parade season this year.  At the Mummer’s Halloween Parade in Hagerstown, the band had a 2nd place finish on Oct. 31.  A few nights later at the Mercersburg Halloween Parade, on Nov. 2nd, the band placed 1st.  Each year the band goes on a trip that involves playing parades for Christmas in Waynesboro, Greencastle, and Chambersburg in a single day.  This year on Nov. 21, at these Christmas parades, the band place 3rd at Waynesboro and 3rd at Chambersburg.


PMEA District Chorus Festival


Southern Fulton High School will host the District 4 PMEA Chorus Festival from January 27-30.  The concerts are scheduled for our local audience at 8 p.m. on the 29th and for the festival families at 11 a.m. on the 30th.  Mr. Meredith has poured his blood, sweat and tears into this event, scheduling homes for ALL of the students that are attending.  Thank you to all of our local families for volunteering to house these students during these four days!  Also, thank you to everyone who has volunteered and contributing to making this event possible! 


Financial Aid Workshop


The FAFSA workshop will be held on January 20 at 2:00 p.m. in the auditorium.


January is the first month that students can begin submitting their completed FAFSA for the 2010-2011 school year.  Current seniors who are planning to attend college in the Fall of 2010 need to complete this form in order to qualify for financial aid – local, state and federal.


The FAFSA requires information from both students and parents and can be somewhat challenging to navigate, especially for first-time applicants.  The purpose of the FAFSA Workshop is to make applicants more comfortable with the process and to help them avoid common application errors that can lead to delays in processing forms.


Winter Sports


Both the girls’ and boys’ basketball teams won their Tri-State Holiday tournaments this year, with Amy Bard, Chelsey Eader, Lucas Mellott and Dylan Whiteside being named to the all-tournament team.




Due to the inclement weather and school closings, mid-terms were moved from January 13-15 to January 20-22 to reflect the “true” mid-year.


Martin Luther King, Jr. Day


The social studies department honored MLK, Jr. day at the high school this year by showing the “I Have A Dream Speech” and discussing the history of MLK, Jr.  The high school teachers went into detail about the controversy surrounding the creation of the federal holiday and why we celebrate the life of Dr. Martin Luther King, Jr. 




Elementary Report


Building Usage


Lori Hansroth, County Extension Director and 4-H Youth Development Coordinator, has requested the use of a classroom on Monday, January 25 from 6:30 – 8:00 PM for the purpose of a 4-H meeting.


Activity Run for the Christmas Concert


A special thank you goes out to Mr. Dave Smith for supplying school buses for the nights of the Christmas Concerts at NO charge to the school district. Thank you!


Pre-Practicum Student


Mallory Welsh will serve as a pre-practicum student in third-grade with Mrs. Cheryl Hoffner. This will take place one day per week from February 23 through April 30, 2010. Miss Welsh is a student at Shippensburg University.


Pennsylvania Conservation Corps Grant


The grant for the 2010-2011 school year was submitted last week.


Mr. Brambley will be presenting at the February board meeting regarding the progress that has been made as a result of the PCC grant for the 2009-2010 school year.




The Pre-K specialist will be here to monitor the program on February 2.


I will be attending a meeting in Harrisburg on February 5 because the state is changing the way the grant is completed for next school year.


Pre-K registration will be held on March 4 and 5.


Two Pre-K reports were submitted on time last week.


Stimulus Funds


A revision had to be submitted to the state last week.


Parent Workshop


A parent workshop was held on Monday, January 18, 2010, to give parents an overview on strategies regarding organizational tips, study skills, reading strategies, and motivation.


College Board


Michelle Cosner from College Board will be meeting with Mr. Scott, Mrs. Hendershot, and me regarding the possibility of having an AP (Advanced Placement) class at SFHS.


Martin Luther King, Jr. Day


Each teacher was required to lead an activity with their students that related to the Martin Luther King, Jr. Day. Also, a reading from Project Wisdom was read to the entire school on Monday.




The recycling program for the milk containers began on Monday, January 4. The recycling program for paper, etc. began on Tuesday, January 12. Everything is going very well. Sixth-grade students are involved in both projects.


Safety Committee Meeting


House Bill 1614, signed by the Governor on October 9, 2009, includes a provision, “that each school district shall have and maintain a certified safety committee.”  The committee, consisting of  Kendra Trail, Meredith Hendershot, Mike Shaw, Lowell Barnhart, Karen Solomon, and Cheryl Gladhill, was trained on Thursday, January 14, 2010, by Dave Lockard of Ohio Casualty Insurance.


Keyboards in Music Class


Approximately 27 educators will be at the elementary school on Friday, January 29 to view the Yamaha Keyboarding Program. They will receive a 2-hour in-service on the highlights of the program.


Upcoming Events



8                    Transition Meetings

12                Make-up day – School is in session

15                No school

25/26   Kindergarten registration 



Federal Programs Report


A detailed report regarding staff information is due to the state by the end of February. Mrs. Debbie Schetrompf and Mrs. Lori Bard are working on this.


The elementary school received an additional $1,800.00 through the Division of Federal Programs for making AYP for two consecutive years.



Facilities Manager Report


Nothing to report.




Business Manager Report




The PSERS Board of Trustees set the employer contribution rate to 8.22 percent for fiscal year 2010-2011.  The employer contribution rate for fiscal year 2009-2010 was 4.78 percent.


Mr. Gordon Walker met with Mr. Scott and myself on Tuesday, December 15, 2009 and reviewed our tax stabilization fund.  It is Mr. Gordon’s opinion that the school district is still in line with the payment of our debt service.  I have made copies and placed at your seat a copy of a handout from the January 5, 2009 meeting with Mr. Walker that shows the debt service for the two bonds.


Mr. Scott, Mrs. Trail, Mrs. Barnard and myself will be meeting with Mr. Chuck Frame from Boyer and Ritter to go over the draft of the Financial Statements for the year ending June 30, 2009 on Friday, January 22, 2010.  Mr. Frame will then schedule to meet with the board tentatively at the next board meeting to review the June 30, 2009 audit.




Technology Specialist Report


Nothing to report.