Administrative Reports



Southern Fulton School District Board Meeting


Tuesday, May 17, 2011


District Report


WPPSEF – West Penn Power Sustainable Energy Fund

I submitted the application on Monday to WPPSEF. This application is to see if action will be taken to fund the pre-feasibility study regarding the wood chip boiler.


Mr. Shaw was scheduled to attend a biomass boot camp today; however, he received word that the camp was cancelled on Monday.


News from PDE

  • School report cards will probably be issued in the fall. Criteria has not been set yet; however, the following topics have been discussed as being a part of the report card: student achievement, attendance, HS graduation, safety of school, fiscal responsibility
  • School districts in fiscal distress may have a 3-tiered approach (this is not definite, but discussions are happening)
    • Tier I – can’t meet payroll, need an advance, PASBO officials will come out
    • Tier II –reorganization of high schools –such as internships, early entrance to college, pay tuition for students to go elsewhere
    • Tier III – state will take over


Ministerium Meeting

Ministers and pastors were invited to a meeting on Tuesday, May 10. Information was shared regarding events and issues that have happened in the school district.


Graduation/Last Day

Graduation will take place on June 2 at 7:00 p.m. The last day of school is June 3 with elementary students dismissing at 1:00 p.m. and the junior senior high school students to follow.


High School Report


Senior English Class

As part of the high school’s ongoing college culture initiative, every senior in the College Prep class has opened an account on  Fastweb is the number one scholarship database in the United States, providing access to countless scholarships for all types of students.  As part of English class, students were required to complete at least one scholarship application, and were set up to continue to do as many as they pleased.


Keystone Exams

This year was the first operational year for the Keystone Exams in the subjects of Algebra I, Biology and Literature.  Every student who is enrolled in these courses was required to take the exams, which took approximately 3 hours per exam.  The field-tests for Geometry, Algebra II and English Composition were also given to all of the students enrolled in those courses.  The SFHS tested from May 5-10, both morning and afternoon to get all of the exams completed by the deadline. 


Graduation Tickets

If you are interested in attending Graduation on Thursday, June 2 at 7:00 p.m., please let me know by Friday, May 27, 2011, so I can reserve your tickets.  The seniors will be taking their gap and gown pictures with Mrs. Trail and the Mr. Wuertenburg on June 2 at 9:00 a.m., which is also the official dress rehearsal for the seniors.



The Jr/Sr Prom was held at the Country Inn on Saturday, May 14, 2011.  JC Munson was crowned the Prom King and Bailey Elbin received the crown as the Prom Queen.  The coordinator of The Country Inn told Carolyn Mottern that our students are the nicest group that they have ever had. She said they were so well behaved and that obviously the faculty is respected by the kids because they did not give us any trouble. 


8th Grade Health

The Fulton County Partnership has sponsored ProjectAlert in the 8th grade health classes.  As part of this project, Debbie Hiller has been a guest lecturer that is focusing on Drug Prevention, Education and Resistance for the Southern Fulton Junior High Students.  She has been a HUGE asset for this program and we have greatly appreciated all of her time and dedication to the students at SF.  The health teachers have hosted this project and the students are learning valuable skill sets to last them a lifetime. 


Library News

Miss Angela Adams, the high school librarian, has been busy entering contests and completing grant applications for the library.  She hopes to obtain new computers and books for the library.  Two teachers recently assisted Miss Adams in the completion of a grant that would be worth up to $35,000 in computers and related supplies.  If anyone knows of any additional grants she should apply for please don’t hesitate to contact her even if it’s over the summer.


Miss Adams has also been busy in recruiting family members to help with improving the library.  Immediate family members scour yard sales and various book sales for gently used books that will benefit the library.  Recently, Miss Adams’ mother purchased $55 worth of books from the Penn State University Book sale and they will be processed and put out for next school year.  In addition, Miss Adams purchased fabric and hardware in order for curtains to be hung over the door and display windows in the library.  Her mother is sewing the curtains and there is no cost to the district.



Homebound Instruction

There are 2 students on homebound instruction per doctor’s orders.


Use of Facilities

  • June 1 – Baccalaureate - Auditorium 6:00 – 9:00 p.m.
  • June 8-10 – Volleyball Jr High Camp - Gymnasium 8:30 – 11:30 am




·         May 18 – 9:45 M & T Bank presentation to Seniors in Auditorium

·         May 19 – FFA Annual Banquet

·         May 21 – Chorus Concert

·         May 22 – Jr Sr High Art Exhibit

·         May 23 – 12:45 Physics is Phun Day – Physics, Adv Physics and Adv Chem to ElemSchool

·         May 25-27 FINALS

·         May 30 – No School; Memorial Day

·         May 31 – Awards Assembly; Periods 7-9

·         May 31 – Field Day for Juniors at Elementary School

·         May 31 – Senior vs. Faculty Annual Basketball Game

·         June 1 – STARS Rewards Trip to Hershey

·         June 1 – Fall Sports Physicals 8 a.m.

·         June 1 – Baccalaureate 7p.m.

·         June 2– Teacher In-Service Day

·         June 2 – Lifetouch Cap & Gown pics of seniors

·         June 2 – Graduation 7pm

·         June 3 – Last Day of School

·         June 3 – Ag Olympics

·         June 3 – Spanish Club to Kings Dominion


Elementary Report



·         The second visit of the Kindergarten Longitudinal Study team occurred on April 18 and 19, 2011.

·         The Spelling Bee was held on April 28, 2011 at 7:00PM in the High School Auditorium.

·         The PreKindergarten registration is ongoing.  We currently have 25 students registered for the program.

·         The elementary Grades 5 and 6 Band/Chorus concert was held on May 12, 2011 at 7:00 PM. The students and directors put on a wonderful concert.

·         The Grades 3-6 24 Game competitions were held on May 12 and 13th at the elementary.  We had many wonderful volunteers help with the competition.

·         The Environmental Open House/Art Show was held at the elementary school on Saturday, May 14.  Student art work was displayed throughout the building.  We had over 350 visitors.  I have included information on the event from Mr. Herb Brambley.


Building Use Request

Mrs. Smith has requested to use the elementary gymnasium from June 14 -16 from 9:00 AM to Noon for a softball camp for upcoming grade 5-7 students.


Pre-K Counts:

Mrs. Schetrompf and I are working on the PreK budget for next school year.  We are still slated to receive $167,700 of which $66,300 is pass-through funding for the McConnellsburg site.


Upcoming Events



                        19                    Grade 4 Field Trip (Gettysburg)

                                                Grade 5 Field Trip (Washington D.C.)

                        20                    Kindergarten Field Trip (Maryland Theatre)

                        23                    Faculty Meeting

                                                Grade 6 Physics is Phun  1:30 PM Elementary Gym

                        24                    Citizenship Day

                        25                    Rain Date for Citizenship Day

                                                Game Commission Presentation Grade 3

                        26                    PreK Field Trip (DelGrosso’s Park)

                                                Grade Level Planning Meetings                             

                        27                    7:30 AM Principal’s Reception

                                                Grade 6 Field Trip (Washington D.C.)

                        30                    No School-Memorial Day

                        31                    School in Session for Students

                                                Field Day

                                                7:00 PM Sixth Grade Graduation


1                                School in Session

            Pre K Graduation 9:00 AM

            1:00 PM Faculty vs. Student Bball game

                        2                      Teacher In-Service

                                                Final Retention Lists due in office

                        3                      School in Session

                                    8:45 AM Kindergarten Graduation

                                    11:45 AM Awards Assembly

                                    Student Last Day 1:00 PM Dismissal

                                    Report Cards distributed



Environmental Open House and Festival of the Arts


            The Environmental Open House and Festival of the Arts was a roaring success in spite of the overcast skies. The more than 350 people that attended the event where greeted at the door by students of the Elementary Environmental Club who were dressed in their official yellow Trail Guide T-shirts. Also at the door there were displays of the composting worms, solar panels, the wind turbine, and information on recycling. Upon entering the building there was a PowerPoint display of the nature trail accompanied by appropriate “down to earth music” of Julie Duggan. The art displays were coordinated with the earth theme and included Native American projects, and projects that used our own renewable natural resources found on our nature trail such as cat tail mat weavings, and grapevine dream catchers. The art was displayed in the grade level hallways along with state standards and essays by students that explained the art projects. The PTA was on hand to serve lunch and an accompanying bake sale.     

            Many local crafts people were on hand displaying their handiwork and providing hands on activities for the students. There were wool and alpaca hair spinners, rug weaver, wood turning on a foot treadle lathe, scrap booking, cake decorating, card making, and our own Ryan Ickes and Cindy Flaherty were doing fly tying and face painting. Former teacher Linda Smith demonstrated her skills at basket making.

            The REI Company that makes outdoor equipment for hiking and camping provided a No Trace Ethics activity for the students called PEAK(Promoting Environmental Awareness in Kids). This activity was a scavenger hunt in which the kids had to locate an item that represented each of the 7 Leave No Trace Principles which are 1) Plan ahead and prepare, 2) Travel and Camp on Durable Surfaces, 3) Dispose of Waste Properly, 4) Leave what you find, 5) Minimize Campfire Impacts, 6) Respect Wildlife, and 7) Be Considerate of Other Visitors.

            The down to earth, relaxing atmosphere that the event provided encouraged visitors to stay and participate in many of the activities and visit with old friends and make new acquaintances. Many positive comments were expressed by both presenters and visitors looking forward to another environmental open house and art show next year.

            The Open House and Art Show provided a great opportunity for the school to show the community the integrated curriculum we provide and at the same time foster community involvement in the school which is a vital component of Department of Education Policy.


 Submitted by Mr. Herb Brambley

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Federal Programs Report


PA’s Title I allocation represents a 5.4% cut from what the state received in 2010-11.  District allocations are slated to be released by May 19th.  Pennsylvania’s online grant system (eGrants) is slated to be open for Title I grant applications by May 23rd.  I learned on May 16th that PA’s Title IIA allocations are cut by about 15 % from last year.  The same allowable uses for Title IIA exist this year as with last year. 



Facilities Manager Report


I am working on two projects that could potentially save some money in the district.

The first is a program through Allegheny power to help supplement the cost of upgrading lighting. The second is through a communications company to look into our existing telephone systems and provider to see if there are any changes or upgrades that could save.


Business Manager Report


Bids for custodial supplies and paper for printers and copiers have been received and are in the process of being reviewed and tabulated.  A list of the bids to be approved will be presented at the June board meeting.



I will be working with Unifund in the next week, along with Mr. Leisher, on completing the General Ledger Rollover for the 2011-2012 school year. 


Mrs. Bard and I will be reconciling the 2010-2011 bus contracts for their last pay of this school year on June 3, 2011.  All bus contracts for the 2011-2012 school year have been signed and were returned to the District Office by the April 30, 2011 deadline.


Training for Bustracks has been set for Tuesday, May 24, 2011, with Mrs. Bard, Mrs. Munson, Mrs. Connie Mellott and Mr. Leisher.  I will be trained on the reporting to PDE.


Technology Specialist Report

New Laptops


I’m in the process of configuring thirty laptops for the ES.  Twenty-nine of them and a cart were purchased with stimulus money.




I’m in the process of ordering iPads for use by special education teachers/students.  These will be purchased with stimulus money.


15” Monitors:


Phantom Fireworks is getting rid of some older 15” CRT monitors.  I got five of them to be used as spares..



Supervisor of Special Education Report


PASA State Assessment- Science PASA was completed for grades 8 and 11.  We had no students eligible in grade 5 to take the assessment.  This particular test is limited to individuals who are cognitively impaired to a point that the curriculum must be significantly modified and/or adapted in order to meet student’s needs.  The assessments are videotaped from beginning to end and those videos are sent to the state to be scored. The alternative tests are graded on a similar scale as the PSSA.    


Evaluation Requests are on the Rise

We have 8 requests for students to be evaluated.


Sound System – We recently received the sound system that was needed as per an IEP/doctors order. 


Returning Students – Beginning the 2011/2012 school year there will be two students returning from Alternative Education Placements to Southern Fulton.


MeetingsI have held 28 (504/Gifted/IEP/CBHNP) meetings so far this month.  We are trying to hold transitional IEP meetings to prepare students and their parents for the high school next year. 


Medical Access Fund – The government has placed a freeze on our medical access money.  I called yesterday and attempted to obtain an amount of money in the account and was told that there is a freeze and the state has not forwarded the money that is owed to districts as of today. They have also frozen the accounts so that we are unable to see our totals so far.