Administrative Reports



Southern Fulton School District Board Meeting


Tuesday, September 21, 2010



District Report




I received a phone call from the Acting Secretary of Education, Tom Gluck, last Monday asking me to participate in Governor Rendell’s press conference on Tuesday regarding the release of the 2010 PSSA data. Only three school districts from across the state were asked to send representatives. Southern Fulton was asked to participate based upon student achievement growth from 2002 – 2010. I felt extremely honored to represent the Southern Fulton SD. Donnie Whiteside also attended with me.


I want to thank the School Board of Directors for your support over the years as well as the entire SFSD staff for their tireless efforts in helping our students achieve academic growth.


Senate Resolution 243


I received word yesterday that the Southern Fulton SD has been selected to participate in a study of school districts found to be successful in the Costing Out study that was released in December 2007. The commission has been asked to identify “best practices” and “other factors” that contributed to some lower spending districts being deemed high performing in the Costing Out Study. Senate Resolution 243 indicates that this report should be used as the basis for future deliberations by the Senate on basic education funding levels. Twenty-five schools districts have been targeted to complete the survey.


Thank You


Thank you to Dave Smith for donating his bus service for the evening of August 10, 2010. Mr. Smith gave incoming kindergarten students a ride on the school and went over the rules with the students and parents so that students could have a smoother transition to school. 


Health Meeting at IU


There is an upcoming meeting at the IU regarding medical insurance. The meeting is scheduled for Friday, October 8th at 10:00. We will leave the elementary school around 8:15 a.m. Please let Betty know by October 1 if you are going. Conference


Meredith will be presenting at the Conference on October 6. It is free to attend. Please let Betty know by this Friday if you would like to attend.





High School Report


ACT/Explore Testing


On September 21 all of the 8th graders will be taking the ACT/Explore Test.  It will take periods 1-4 and it is a “Pre Act” test to gauge how middle school students may perform on the ACT test, which is a standardized test that is required for most college and universities.  This is a free service, sponsored by the ACT to encourage students to begin thinking about college earlier in their academic careers.


LifeTouch Pictures


The photographer and regional manager was here on September 15 to take all of the class pictures at the high school and complimented us that we have the MOST respectful group of students they have come across thus far in their travels.  They also said that they do not give compliments easily. J


Rotarian Organization


In local efforts, the Rotary Club is trying to begin an Interact Club at the Southern Fulton High School.  This is a service club for young people ages 12-18 and is sponsored by individual Rotary Clubs.  They need 15 students to charter and are planning to meet every 2 weeks in the morning to develop their own service projects.  Miss Kauffman is going to be the “on-site” professional for SFHS, while members of the Rotarian Organization will be the active mentors. 




The PSAT will be given on Wednesday, October 13, 2010, during periods 1-4, to all 10th graders and those 11th graders that register with the guidance office.  The cost of this test is $13.  All 10th graders will take the test at no charge to the student as we have budgeted to pay for this assessment.  11th graders wishing to take the test must pay the $13 upon registration. 


SAT Data


There is a handout at your seats that gives specific data from the students that have taken the SATs.


SATs at Southern Fulton High


Once again, Southern Fulton High School will host an SAT site on campus.  The testing date will be November 6, 2010.  The last day to register is October 8, 2008.  Students can register online at 


Request for Fieldtrips


09/10/2010 Chambersburg HS; Band Front Flags – Karen Smartt

10/5/2010 Bedford County Career Fair – Funded by College Advising Corps

10/20/2010 College Trip to Shippensburg; Funded by College Advising Corps




·         October 8 – 9th period – Club Period

·         October 13 - PSATs

·         October 14 – Mellott Presentation to Seniors – Integrity 8:10 a.m.

·         October 15 – Act 48 Trade Off Day

·         October 16 – FFFF Parade, McConnellsburg

·         October 18 – Grade 7 Vision & Hearing Screenings

·         October 19 – Grade 8 Vision Screenings

·         October 19 – 1:00 p.m. Fall Sports Pictures

·         October 20 – Grade 9 Vision Screenings

·         October 20 – Wilson College Rep @ 11:45 a.m

·         October 21 – Grade 10 Vision Screenings

·         October 22 – Grade 11 Vision & Hearing Screenings

·         October 25-29 Red Ribbon Week

o   Monday – Red Day

o   Tuesday – Mismatch Day

o   Wednesday – Sweats Day

o   Thursday – Camo Day

o   Friday - TBD

·         October 25 – PSU College Rep @ 11:50 a.m.

·         October 26 – Robert Morris College Rep @ 1:30 p.m.

·         October 27 – IUP College Rep @ 12:30 p.m.

·         October 27 – Hancock Halloween Parade

·         October 28 – Mellott Presentation to Seniors – Commitment 8:10 a.m.

·         October 30 – Hagerstown Mummer’s Parade

·         November 1 – Mercersburg Halloween Parade

·         November 2 – ACM Trip for Seniors

·         November 3 – Mellott Presentation to Seniors – Respect 8:10 a.m.

·         November 8 – Health Fair in lunches

·         November 9 – 8:55 a.m. Central Penn

·         November 10 – Veterans Day Assembly 9:00 a.m.

·         November 11 – No School

·         November 12 – 9th Period - Club Period

·         November 17 – Mellott Presentation to Seniors – Excellence 8:10 a.m.

·         November 20 – 3 Christmas Parades

·         November 23 – Parent Teacher Conferences

·         November 24 – Parent Teacher Conferences

·         November 25-3No SCHOOL





Elementary Report




August 18-      Transportation/Bus meeting

August 19-      Staff participated in trainings at the High School and Faculty Meetings at respective schools

August 20-      Staff participated in Standards Aligned System (SAS) Training at respective schools

August 21-      Elementary Staff held grade level meetings, Student Data meetings, and others as scheduled

August 26-      Project Fit Webinar

August 30-      Pre-K Enrollment Verification meeting

September 1-   Title I meeting

September 2-   Feasibility Study Team meeting

                        School Services meeting with Manito/Laurel Life

September 8-   District Safety Meeting

September 16- Feasibility Study Team meeting




On August 19 from 6:00 p.m. to 7:00 p.m. Pre-Kindergarten orientation was held.  We had 23 parents in attendance with their enrolled children.


On August 19 from 7:00 p.m. to 8:00 p.m. Kindergarten orientation was held.  We had 51 parent/guardians in attendance with their enrolled children.


On August 23 from 6:00 p.m. to 7:30PM Grades 1-6 Open House was held.  Teachers report that they had good attendance from their homerooms.


On September 10th we held a Grandparent Luncheon.  Grandparents were invited to the school to enjoy lunch with their grandchild(ren).  The event was well attended as the cafeteria was filled for each lunch time.  The help and collaboration of volunteers and staff helped to make this an enjoyable experience for all.


On September 14th grade 3 students received a dictionary from the local Rotarians.  We appreciate the support of the community.


On September 17th we celebrated Constitution Day with lessons focused on the constitution.


Pre-K Counts


We currently have 26 students enrolled in our grant funded slots for the Pre-K program.    I made additional announcements at the orientations and open house that we have openings in our Pre-K program.    We have also been informing parent/guardians of new students that we offer this program as well.   I contacted Child Care Information Services of Fulton County to determine if our district may have any students who would qualify for our program.  I was informed that 1 student would qualify and that they would notify the parent/guardians of our program.   I then completed a Plan to Address Vacant Slots and submitted it to the Office of Child Development and Early Learning (OCDEL) on September 7, 2010.  The district has 30 days from the submit date to reach full enrollment of thirty students.  The plan details what we have done to attempt to fill the open slots.  The only additional suggestion from Pam Eyer, our program specialist, was to contact Child Care Information Services.


Active Schools Grant Update


Mr. Yoder and Mrs. Crouse have been busy completing baseline data collection on our students in grades K – 6.  The data collected includes height, weight, timed run (400 Meters for K-2, and 800 Meters for 3-6), and pushups.  This data will be sent to the Pennsylvania Department of Health in spreadsheet form.  In the Spring of 2011, this data will be collected and sent again.  Our equipment arrived on September 15th.  Maintenance is working with me to complete installation by the end of September.  Mr. Shaw and I have arranged for volunteer help and equipment to assist in this installation.


Building Use Request


September 20, 2010, 4H requested the use of the Elementary Art Room from 6:00 p.m. to 8:00 p.m.




On September 7, 2010 Mr. John Estes and Mr. Robert Grimes, of the Communication Workers of America Retirees Club Local 2105, visited me to donate six skeletal replicas of dinosaurs made by Mr. Estes.  These replicas are on display in our Elementary Library.






Upcoming Events




22                    Bible Release Grades 3-6 Begins




4-8                   Fire Prevention Week

                        Elementary Scholastic Book Fair open during the day

6                      Elementary Scholastic Book Fair special hours 3:00PM to 6:00PM             

8                      Grades K-2 Bible Release begins

15                    No School-Teacher In-Service

25-29               Red Ribbon Week

27                    End of Marking Period One

29                    Fall Parties



Federal Programs Report


Nothing to report.





Facilities Manager Report



Nothing to report.




Business Manager Report




Local auditors, Boyer and Ritter, will be starting the audit for the school year ending June 30, 2010, on September 27, 2010.  After the audit has been completed and I have been given beginning balances to enter, budget reports will be given to the Board on a quarterly basis.


Quarterly ARRA Reports are due and must be completed by Friday, September 24, 2010.  This includes Title I, IDEA and Basic Education Funding.


Technology Specialist Report





We have been approved for our 2010-2011 school year eRate reimbursement.  The amount is $14,000.  This is a rebate for telecommunications expenses such as telephone costs.  Note that we also receive a discount on our Internet service through Tuscarora Intermediate Unit.






Supervisor of Special Education Report





  • Mrs. Keiper and Mr. Harris will be taking their Life Skills Classes on 10/22/2010 to Central Fulton School District for a Fall Celebration.  The school driver’s education car and the school van will be used for transportation.  Central Fulton School District invited our Life Skills Students to participate in social activities between (10 – 2).  Permission Slips have been sent home and the number of students attending has not been finalized at this time.  Mrs. Keiper will be hosting a Spring Fling and Central will be invited to Southern Fulton, with the date to be determined. 


  • Mrs. Keiper’s Life Skills Class will be running a school store.  The class will be traveling to Hancock to purchase items for the school store on Tuesday.  For the first year, the proceeds from the store will be shared equally with the Life Skills Class and a special fund for all students at the high school. Mrs. Keiper will utilize her funds to purchase items for the Life Skills Classroom and special activities.  (Items to be sold will include red pens, pencils, notebooks, school spirit items, and water.  Items will be added as the year proceeds and items are requested.) Start up funds will be donated by Diane Younker. 



Trainings out of the District


  • Medical Access Training at PATTAN in Harrisburg was attended by Connie Mellott and Diane Younker on 9/15/10.  The training was strongly encouraged and is also the very first question when you are audited.  We have several things that we will need to change as a result of the information shared at the training.  Connie and Diane will be working on ensuring that we are in compliance with the requirements outlined for Medical Access billing and record keeping.  We will be presenting every IEP student’s parent with Permission to Bill Medical Access Form at every IEP, as an attempt to see if they are eligible and/or willing to allow us to bill for a related service. (OT, PT, Speech, Nursing, Hearing, Psychological Evaluation, one on one personal caregivers, and Special Transportation are services that can qualify for MA billing if the student is eligible.)  The entire cost is not recouped, but approximately ½ the cost can be, if eligible.  


  • Medical Access Training at PATTAN in Harrisburg will be attended by Debbie Schetrompf and Diane Younker on 9/28/2010.  This training will focus on how to utilize the money that has been set aside for Southern Fulton based on claims submitted through medical access.  The money can only be used for Special Education.  There is a special process to withdraw the money and how to document the use of the funds and with budget cuts and the rising costs for related services we will need to know how to access these funds if needed. 


  • Special Education Advisory Meeting will be held on September 23, 2010 from 9 – 12:00 at IU #11.  Special Education updates and changes and requirements mandated by the state are reviewed as well as an opportunity to meet with the Special Education Compliance Monitor and ask questions.


Personal Vehicle was/will be used for all training for Diane Younker


Ameri-Corps Position


Kelly Sipes accepted the position as the Ameri-Corp worker for Southern Fulton School District.  The duties that she carries out in this position are in direct alignment with transition activities/training/evaluation of students who have Special Education Services and are required to have transition planning beginning at age 14.  This is at no cost to the school district, but is obtained through IU Funds/Grants.  Kelly works 40.3 hours per week under this program.  It is a ten month position and if everything works out it can be reinstated again next year. Kelly also carries out other duties as deemed necessary under Diane Younker’s supervision.  She has also been provided with Confidentiality Training and has the necessary clearances mandated by the state to work within the school district.


Evaluation Meetings/IEP Meetings/Parent Meetings


Since the beginning of school there have been approximately 50 meetings held with parents for students with IEP’s.  Meetings included: evaluation meetings, GIEP’s, and IEP’s.  This does not count the meeting where parents have shown up and requested to meet to discuss his/her child. 


Related Services


  • The Occupation Therapist that Southern Fulton has contracted with through the IU will be on leave from 9/21/10 – 1/18/11.  IU #11 has contracted with CAMCO to provide OT services for one day a week.  Previously, our district had contracted with the IU for two days to provide services to SF students.  The IU was unable to retain an OT for two days; therefore, one student will receive OT services out of the district as an attempt to have the IEP carried out. OT services will go above the budgeted amount.


  • Hearing Consultative Support will be retained from the IU for several students in the district.  This service is state mandated and will be an extra cost to the school district that will be above the budgeted amount.


  • Physical Therapy will now be provided both in the district and out of the district.  Camco will continue to provide PT and the IU will begin to send a Physical Therapist to Southern Fulton to see several students.  This will be above the budgeted amount. 


Stairs Donated


Jenny Morgan and her family donated steps for two hallway sinks at the elementary school.  Students who have difficulty reaching the sinks are now using the steps.  Kudo’s to the Morgan family!


Behavior Difficulties


We have an increase in students with significant behavior concerns.  Currently, I have requested a TSS for five additional students.  A TSS is a Therapeutic Support Staff Person who is has been trained to deal with behavioral problems.  The payment for these individuals comes directly from Medical Access.  The school district does not pay for a TSS and/or obtain their services.  We can make a recommendation and/or request that a parent seek out support of a TSS. TSS services are being more and more difficult to obtain because most agencies, doctors, and psychologists feel the school district should assume the responsibility for this service.  This service will continue to be sought out when the child is eligible and the needs is present. 


Life Skills Classroom


The Elementary Life Skill Classroom began the new year with four students.  All students anticipated as needing the service did not require such a restricted environment.  Paraprofessionals were shifted to accommodate this change.  Compliments were sent from a consultant from the IU on the progress and interaction with staff and students in this room.  Mrs. Elbin serves as the mentor and coach of the CLM program.  Kudo’s to the staff associated with this classroom.