Southern Fulton School District

3072 Great Cove Rd

Warfordsburg, PA 17267

 

 

Board Meeting Minutes – June 23, 2009

 

 

          Board Meeting Minutes

 
 

 

 


The Board of Directors of the Southern Fulton School District met for their regular board meeting at 8:00 p.m. on Tuesday, June 23, 2009, in the library of the high school at Warfordsburg.  The following members were present:

 

Patrick Bard, Danny Crouse, Donald Whiteside, Edgar Yates, John McKee, Kenny Wuertenberg, Timothy Mellott, and Dwight Bard.

 

Also present were Ralph R. Scott, superintendent; Kendra Trail, elementary principal; Michael Shaw; facilities manager; Doug Leisher, technology specialist; Debra Schetrompf, business manager; and Betty Feagley, board secretary.

 

Visitors Present:  Chanin Rotz Mountz from the Fulton County News.

 

1.      The meeting was opened with prayer by Mr. Timothy Mellott and the Pledge of Allegiance led by Mr. Dwight Bard.

 

2.      There was no student recognition. 

 

3.      There was no citizens’ participation.   

 

4.      A motion was made by Mr. Danny Crouse and seconded by Mr. Donald Whiteside to approve the minutes of the May 19, 2009, Board Meeting.  

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse - yes             John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

5.      Communications.  There was a letter of resignation from Mike Shade as Varsity Softball Coach.

 

6.      A motion was made by Mr. Donald Whiteside and seconded by Mr. John McKee to approve the 2009-2010 budget at a total of $11,601,933.00 and with taxes set as stated below:

 

Real Estate Taxes                                 22.5 Mills

Section 679 Per Capita Taxes               $ 5.00

Act 511 Per Capita Taxes                    $ 5.00

Earned Income Tax                              1 %

Real Estate Transfer Tax                       1 %

Penalties                                               Maximum 10%

 

Patrick Bard - yes                 Edgar Yates – no

Danny Crouse - no              John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “6” yes “ 2 ” members no.  Motion carried.

 

7.      A motion was made by Mr. Donald Whiteside and seconded by Mr. John McKee to approve the bids and proposals for the 2009-2010 school year as per attached.

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

8.      A motion was made by Mr. Danny Crouse and seconded by Mr. Patrick Bard to approve the following positions for the 2009-2010 school year:

 

a.       F & M Bank as Treasurer.

b.      F& M Bank as Depository of Funds.

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

9.      A motion was made by Mr. John McKee and seconded by Mr. Donald Whiteside to approve Mr. Andrew Klein as Special Education Consultant for the 2009-2010 school year at a rate of $­­­­­­180.00 per hour for all cases. 

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

10.  A motion was made by Mr. Patrick Bard and seconded by Mr. Danny Crouse to approve Philip Wilson as school psychologist for the 2009-2010 school year at a cost of $20,000.00. 

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

11.  A motion was made by Mr. Patrick Bard and seconded by Mr. Timothy Mellott to approve to obtain Occupational Therapy services for the 2009-2010 school year for the OTR/L and the COTA/L through the Tuscarora Intermediate Unit 11 with cost based on the number of students needing services.

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

12.  A motion was made by Mr. Donald Whiteside and seconded by Mr. John McKee to approve the administration to make all journal entries necessary to complete the financial closing of fiscal year 2008-2009 and file closing end-of-year reports with appropriate agencies with a report to the Board on all transactions and reports.  All budget transfers will be presented for Board approval after the close of the year, before transfers are made.

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

13.  A motion was made by Mr. Patrick Bard and seconded by Mr. Donald Whiteside to approve the 2009 Homestead and Farmstead Exclusion Resolution. 

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

14.  A motion was made by Mr. Danny Crouse and seconded by Mr. Donald Whiteside to approve the following insurance carrier and approve authorization of payment of the premiums regarding the same for the 2009/2010 school year. 

 

Policy                                                   Carrier                                         Premium

Commercial Package                   Strickler Agency                                $ 21,876.00

Worker’s Compensation                                                                       $ 26,544.00

Educator’s Legal Liability                                                                      $   5,000.00

Commercial Umbrella                                                                           $   6,722.00 

Commercial Auto                                                                                 $_ 3,727.00­__

Total Annual Premium                                                               $ 63,869.00

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

15.  A motion was made by Mr. John McKee and seconded by Mr. Donald Whiteside to approve the High School and Elementary student handbooks. 

 

Patrick Bard – no                  Edgar Yates – yes

Danny Crouse – no             John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “6” yes “ 2 ” members no.  Motion carried.

 

16.  A motion was made by Mr. Patrick Bard and seconded by Mr. Danny Crouse approve the following substitutes for the 2009-2010 school year pending completion of paperwork:

 

Substitute Teachers

 

                        Beverly Chronister                    Elizabeth Merica                       Gail Potter                                            Patricia Scott                            Terry Diehl                               Kay Bradshaw                                     Jamie Shaw                                    Jamie Shipley                            Brooke Francis                         Amanda Schetrompf                 Lindsey Bard                            Carol Wolf                                           Carol Souders                          Linda Smith                                    Carol Hendershot                                 Jennifer Arnoth             Holly Stambaugh                      Christy Boehme

                        Deborah Remeikas                   Deborah Cooper                      Linda Banks

                        Debbie Duran                           Brittany Frost                           Joan Mellott

                        Adam George                           Kevin Sandell                           Sharon Bakner

                        Nancy Harris                            Melissa Wilson             Angela Fuss

 

                         Cafeteria Substitutes                Custodian Substitutes           Teacher Aide Substitutes

                       

Sandra Wills                             Sharon Knable                         Barbara Peck

                        Dana Myers                             Barbara Peck                           Barbara Mellott           

                        Daisy Wertz                             Via Shaw                                 Daisy Wertz

                        Sharon Knable                         Daisy Wertz                             Debra Hixon

                        Barbara Mellott                                                                        Vivian Bernhard

                                                                                                Rose Shank

                                                                                                                        Karen Smartt

                                                                                                                        Via Shaw

                                                                                                                        Anna Thompson

                                                                                                                        Sandra Wills

                                                                                                                        Sharon Knable

                                                                                                                       

                        Nurse Substitutes                      Secretary Substitutes

 

                        Lucinda Lynch              G. Jean Morton

                        Wendy Fischer             Barbara Mellott

            Rebecca Dase                          Karen Smartt

            Cassie Scott                             Sandra Wills

                                                            Anna Thompson

 

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

17.  A motion was made by Mr. Danny Crouse and seconded by Mr. Timothy Mellott to approve the following individuals as extra curricular coaches/advisors in the specified positions for the 2009/2010 school year as per the Professional Staff Contract and as recommended by the Athletic Director:

 

a.       Denise Conley as Varsity Volleyball Coach

b.      Melissa Mackel as Varsity Asst. Volleyball Coach

c.       Jessica Ritchey as JH Volleyball Coach

d.      Herb Brambley  as Varsity Soccer

e.       Ryan Ickes as Varsity Asst. Soccer

f.        Brian Strait as JH Soccer Coach

g.       Leah Eslinger as JH Asst. Soccer

h.       Debbie Hixon as Cheerleading Coach

i.         Mark Mellott as Varsity Girls Basketball Coach

j.        Joe Hollenshead as JH Girls Basketball Coach

k.      Amy Fischer as JH Girls Asst. Basketball Coach

l.         Kent Hendershot as Varsity Boys Basketball Coach

m.     Dave Gordon as JV Boys Basketball Coach

n.       Terry Wertz as JH Boys Basketball Coach

o.      Justin Sholes JH Boys Asst. Basketball Coach

p.      Joe Hollenshead as Track and Field Head Coach

q.      Jon Diffenderfer as Track and Field Asst. Coach

r.        Heather Hollenshead as Track and Field Asst. Coach

s.       Mark Lund as Track and Field Asst. Coach

t.        Andrew Pepple as Varsity Baseball Coach

u.       Dustin Fischer as Varsity Asst. Baseball Coach

v.       Dave Gordon as JH Baseball Coach

w.     Charles Conley as JH Asst. Baseball Coach

x.       Stephanie Mills as Varsity Asst. Softball Coach

y.       Melissa Mackel as JH Softball Coach

z.       Melissa Barton as JH Asst. Softball

aa.   Ryan Ickes as JH Volunteer Asst. Softball Coach

bb.  Kent Hendershot as Athletic Director

cc.   Heather Kauffman, Jean Morton, and Missy Barton as Game Managers

dd.  Ben Arnold as Instrumental Music

ee.   Karen Smartt as Band Front Advisor

ff.      Carolyn Mottern as Yearbook Advisor

gg.   Dan Meredith as Vocal Music Director and Stage Director

hh.   Heather Hollenshead as National Junior Honor Society Advisor

ii.       Carolyn Mottern as Play Director/Drama Coach

jj.      Julie Dickerhoff as National Honor Society Advisor

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

18.  A motion was made by Mr. John McKee and seconded by Mr. Donald Whiteside to approve the following individuals as extra curricular coaches in the specified positions for the 2009/2010 school year as per the Professional Staff Contract and as recommended by the Athletic Director:

 

a.       Terry Bard as Asst. Girls Varsity Basketball Coach

b.      Candace Bard as JH Asst. Volleyball Coach.

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - abstain         Timothy Mellott – yes  

                                                     “7” yes “ 0 ” members no “ 1 ” member abstain.  Motion carried.

 

Dwight Bard abstained because Terry Bard is his brother and Candace Bard is his daughter.

 

19.  A motion was made by Mr. Donald Whiteside and seconded by Mr. Patrick Bard to approve the Scott Foresman Science Series for grades K-5 at the elementary school at a cost not to exceed $32,500.00.

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

20.  A motion was made by Mr. Danny Crouse and seconded by Mr. Patrick Bard to approve the following textbooks:

 

a.       Science textbooks from Glenco McGraw Hill at a cost not to exceed $ 21,060.00. 

 

1.      Physical Science

2.      Earth GEU

3.      Teen Health 3

4.      Glencoe Health 2009

 

b.      Science textbooks from Holt McDougal at a cost not to exceed $33,650.00. 

 

1.      Sound and Light

2.      Weather and Climate

3.      Water on Earth

4.      Microorganisms, Fungi, and Plants

5.       Environmental Science

6.      Inside the Restless Earth

7.      Forces, Motion Energy

8.      Astronomy

9.      Cells, Heredity and Classification

10.  Earth’s Changing Surface

11.  Introduction to Matter

12.  Interactions of Matter

13.  Caymen Biology

14.  Modern Biology

 

c.       Textbooks by Pearson Prentice Hall at a cost not to exceed $8,658.00.

 

1.      Pennsylvania Environment and Ecology

2.      Conceptual Physics

3.      Calculus with Applications

4.      College Algebra and Trigonometry

 

d.      Manual for Landscape Plants from Stipes Publishing at a cost not to exceed $805.00. 

 

e.       Textbooks from Delmar Cengage Learning at a cost not to exceed $10,980.00.   

 

1.      Home Horticulture

2.      Exploring Agriscience

3.      Small Animal Care and Management

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

21.  A motion was made by Mr. Patrick Bard and seconded by Mr. Donald Whiteside to approve a Disaster Shelter and Reception Center Agreement with the Southern Alleghenies Chapter American Red Cross.

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

22.  A motion was made by Mr. Patrick Bard and seconded by Mr. Danny Crouse to approve the first reading of the following policies:

 

a.       Policy 304, Employees, Employment of District Staff.

b.      Policy 504, Classified Employees, Employment of Classified Employees.

c.       Policy 810.1, Operations, Transportation.

d.      Policy 818, Operations, Contracted Services.

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

23.  The action on feasibility study RFP’s was removed. 

 

24.  A motion was made by Mr. John McKee and seconded by Mr. Timothy Mellott to accept with regret the letter of resignation of Mike Shade as Head Softball Coach effective immediately.

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

25.  A motion was made by Mr. Donald Whiteside and seconded by Mr. Patrick Bard to approve the first and final reading of the following policy:

 

a.       Policy 200, Pupils, Enrollment In District.

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

26.  A motion was made by Mr. Donald Whiteside and seconded by Mr. Danny Crouse to approve the financial reports as presented. 

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

27.  A motion was made by Mr. Timothy Mellott and seconded by Mr. John McKee to approve the payment of bills as presented. 

 

Patrick Bard - yes                 Edgar Yates – no

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “7” yes “ 1 ” members no.  Motion carried.

 

28.  A motion was made by Mr. Donald Whiteside and seconded by Mr. Timothy Mellott accept the administrative reports as presented.

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – yes

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard - yes                Timothy Mellott – yes  

                                                     “8” yes “ 0 ” members no.  Motion carried.

 

29.  A motion was made by Mr. Donald Whiteside and seconded by Mr. Patrick Bard to go into Executive Session for personnel reasons.  VOICE VOTE, All in Favor.  Motion Carried.  Executive Session began at 8:58 p.m. and ended at 9:34 p.m.

 

30.  A motion was made by Mr. Kenny Wuertenberg and seconded by Mr. Donald Whiteside to change with no extra salary the job classification of Kendra Trail to "Elementary Principal/Assistant to the Superintendent."

 

Patrick Bard - yes                 Edgar Yates – yes

Danny Crouse – yes            John McKee – abstain

Donald Whiteside – yes     Kenny Wuertenberg – yes

Dwight Bard – yes               Timothy Mellott – yes  

                                                     “7” yes “ 0 ” members no “ 1 ” member abstain.  Motion carried.

 

31. A motion was made by Mr. Donald Whiteside and seconded by Mr. Danny Crouse to adjourn the meeting.  VOICE VOTE, All in Favor.  Motion Carried. 

 

The meeting adjourned at 9:35 p.m.