How to Save a Microsoft Document for
Earlier Versions to Open
There are numerous programs out there in which to create
documents. These could be for word processing,
spreadsheets, presentation, etc. One of
the most widely used products is Microsoft Office.
The problem is that one program may not be able to open a
document created in another program.
This is true even for programs written by the same manufacturer. For example, a document created in Microsoft
Works or Microsoft Word 2007 cannot be directly opened if you are using
Microsoft Word 2003 (or earlier).
Many home computers will be bundled with Microsoft
Works. Many businesses, school
districts, and colleges use Microsoft Office.
There are some ways to work around this problem such as:
open a Microsoft Works document on a computer that has Microsoft Word
installed, you can run the Microsoft Office installation program on the
computer with Microsoft Office and install the Microsoft Works converter
open a Microsoft Office 2007 document in a previous version of Microsoft
Office, you can download and install the Microsoft Office 2007 converter
tool onto the computer that is running the earlier version of Microsoft
Office. This can be found on
Microsoft’s support web site (http://support.microsoft.com)
in the download section and also on various other websites.
- You could
upload and open the document using an online program such as Google Apps.
could download a free, open-source program such as OpenOffice (can be
found at http://openoffice.org). These kinds of programs have features
that are similar to Works and Office but generally are more flexible as to
the kinds of documents it can open.
- Probably the best solution is this: You can save your document in another
format that is compatible with previous versions of the program or that is
compatible with other programs. To
do this, click File, Save As. The
next window you see will prompt you for the location of where you want to
save your document, the name you want to call it, and you’ll see something
that either says “Format” or “Save as Type”. You can click the down arrow next to
this to save your document as a different type. For example, if you are using Microsoft
Works and are creating a word processing document, change the “Save as
Type” to “Word 97-2003 Document” so that it can be opened by many word
The screen print below shows you what the Save As screen
looks like in Microsoft Works version 8.5.